Accessing and Viewing Calendar Entries

1. Access the calendar tool by clicking on the Calendar link in the left hand Course Tools menu. The Calendar screen displays as seen in figure 2-1.

Figure 2-1

You may view your Calendar Entries either by month, week or day. The default setting when you click on the Calendar link is the month view.

2. Click on the View Week link on the left hand side of your calendar as seen on figure 2-1. The View Week screen displays as seen in figure 2-2.

Figure 2-2

3. Click on the View Month button as seen in figure 2-2 to return to the month view of the calendar.

4. Click on the date that you want to view to see the day view. The View Day screen displays as seen in figure 2-3. In this example August 30, 2005 has been selected.

Figure 2-3

5. Click on the View Month button to return to the month view of the calendar.

You have the option of viewing different calendars from the View drop-down menu seen in figure 2-4.

Figure 2-4

The different calendar view options are described in the table below.

View Drop-down menu option	Description
This course + personal	Displays the course that you are accessing and your personal calendar.
This course only	Will only display the calendar for the course that you are accessing.
All courses + personal	Displays all the course calendars as well as your personal calendar.
All courses	Displays all course calendars without the personal calendar.
Custom view	Displays the calendars you have selected in the custom view within calendar settings.

The View drop-down menu is found to the right of your screen as seen in figure 2-5.

Figure 2-5

6. Click on the View drop-down menu.

7. Select the All courses + personal drop-down option.

8. Click on the green arrow to the right of the drop-down menu. The global calendar displays which contains all your course calendar entries for all courses you have access to. See figure 2-5.

9. To access a different calendar view, select a different option from the View drop-down menu.

10. Click on the green arrow to the right of the drop-down menu. The selected calendar view displays.

Creating a calendar entry

1. Access the calendar tool by clicking on the Calendar link in the left hand Course Tools menu. The Calendar screen displays as seen in figure 2-6.

Figure 2-6

2. To add an entry click on the Add Entry button. The Add Entry screen displays as seen in figure 2-7.

3. Type in the title of your message in the Title text box.

4. Type in the description of your calendar entry in the Description text box if you do not want to use the HTML creator.

Or you may use the HTML creator in the description text box.

5. Select the On radio button and the HTML editor will load. If you would like to know how to use the HTML creator see the HTML Creator section.

6. Type in your description using the HTML creator.

Figure 2-7

7. Select the Start date for this calendar entry from the month, day, year and the time drop-down menus.

8. Select the End date for this calendar entry from the month, day, year and the time drop-down menus.

9. If this is an all day-event you may select the check box to the left of the This is an all-day event. If you select this option it is not necessary to put times into this particular entry.

From the Type drop-down menu you have the option of all the different calendars you have access to.

10. Select the calendar you want to add this entry to from the Type drop-down menu. See figure 2-8.

Figure 2-8

11. Select Public from the Access drop-down menu if this entry is for all users in your course.

OR

12. Select Private from the Access drop-down menu if this entry is private and you want to be the only user to see it.

The instructor may disallow public entries for students. If you do not have an option between public and private, you may not create public entries. See figure 2-9.

Figure 2-9

Beneath the access drop-down menu you will see More Options with an arrow. See figure 2-9.

13. Click on the icon with the two arrows to the left of More Options. The options display as seen in figure 2-10.

Figure 2-10

You may link an Internet URL to your entry.

14. Type in your Internet address of the website you want to link to this particular entry in the Internet URL text block. This step is optional.

Recurrence is the next option as seen in figure 2-10

Recurrence allows you to choose if this particular calendar entry is a repeat entry. You may select if it will repeat every day or every week and the date it stops recurring.

15. Select the check box to the left of This entry repeats: if this entry will recur.

16. Select the Every day radio button if this entry is repeated on a daily basis.

Or

17. Select the Every week on these days radio button if this entry is repeated on a weekly basis.

18. Click on the check box to the left of the days of the week that this entry repeats on.

24. Select the date the entry repeats until, from the Until month, date and year drop-down menu.

25. Click on the Save button. The View Day screen displays with the newly added entry. See figure 2-11.

Figure 2-11

Calendar Settings

Calendar settings allow you to set:

• Whether the calendar is viewed from the month, week or day view.

• What day of the week the calendar should begin on.

• What kind of custom view you want for your calendar.

1. Click on the Calendar link on the left hand Course Tools menu. The Calendar screen displays.

2. Click on the Calendar settings button found above the month view of the calendar. The Calendar Settings screen displays as seen in figure 2-12.

Figure 2-12

3. Select your preferred view from the options: Month, Week and Day by clicking on the radio button to the left of the option you require.

4. Select the day you want your week to begin on from the Week begins on drop-down menu.

In the custom view you have the choice of showing entries from all your courses or to only showing entries from certain courses.

5. Select the radio button to the left of Show entries from all my courses to show entries from all courses.

Or

6. Select the radio button to the left of Only show entries from these courses to show entries from specific courses.

7. Select the text box to the left of each course calendar you want to display in your calendar.

Each course has a different symbol to the left of the course name. This is to identify the calendar entries associated with the different sections in your calendar. These symbols may be selected and changed.

To change a symbol:

8. Click on the current symbol. The Calendar change symbol window appears as seen in figure 2-13.

9. Click on your preferred symbol from the Calendar change symbol window. A green arrow appears to the right of the symbol to mark that the symbol has been selected.

10. Click on the Save button. The window closes and the symbol is changed.

Figure 2-13

11. Select the check box to the left of Show personal entries ifyou would like to show personal entries in your calendar.

Or

12. Deselect the check box to the left of Show personal entries if you prefer to hide your personal entries in your calendar.

13. Click on the Save button. The month view of the calendar displays with a message at the top of the screen stating: Your Custom View settings have changed. To see these changes, select Custom view from the View drop-down list.

Creating a printable view

You may create a printable view of your calendar using the Create printable view option in WebCT. This enables you to print out important dates and have them available on paper.

1. Click on the Calendar link on the left hand Course Tools menu. The Calendar screen displays.

2. Click on the Create Printable View button. The Create Printable View screen displays as seen in figure 2-14.

Figure 2-14

3. Select the date to begin the printable view from the Start date month, day and year drop-down menus.

4. Select the date to end the calendar printable view from the End date month, day and year drop-down menus.

5. Select the time to begin the printable view from the Start time between hour, minute and AM/PM drop-down menus.

6. Select the time to end the printable view from the End time between hour, minute and AM/PM drop-down menus.

If you would like to filter your printable view even more you will add text that the entries you are searching for will contain in the title or description of the entry.

7. Place your cursor in the text box Only show entries whose Title and Description fields contain the text and type in the relevant text you want those calendar entries to contain in that text box.

8. Select the radio button to the left of Show entries from all my courses, to show entries from all courses.

Or

9. Select the radio button to the left of Only show entries from these courses, to show entries from specific course calendars.

10. Check the check box to the left of the course calendars that you would like to show entries from.

11. Select the radio button to the left of the Private entries only if the Access Level you require for your printable view is private entries only.

Or

12. Select radio button to the left of the Public entries only if the Access Level you require for your printable view is public entries only.

Or

13. Select the radio button to the left of the Both private and public entries if the Access Level you require for your printable view is bothpublic and private entries.

14. Click on the Continue button. All the relevant calendar entries are displayed in the Printable View screen and you have the option of either printing this screen or cancelling it as seen in figure 2-15.

Figure 2-15

15. Click on the Print button. The print window will display where you select your printer and choose the print option. The document will then be printed with the selected calendar entries on it.

Or

16. Click on the Cancel button after viewing the entries, if you do not want to print the entries.

Accessing new entries

The display new entries button will only appear in your calendar when you have new entries that you have not seen yet. When this button is available you may click on it and all the new entries added to the calendar display in one screen that you may print.

1. Click on the Calendar link in the left hand Course Tools menu. The course Calendar screen displays as seen in figure 2-16.

Figure 2-16

2. Click on the Display New Entries button. The New Entries screen displays all the new entries that have been added to the calendar as seen in figure 2-17.

Figure 2-17

3. Click on the Print button to print the entries.

Or

4. Read the new entries and click on the Cancel button. The Calendar screen displays.

Deleting a single calendar entry in the day view

1. Click on the Calendar link from the Course Tools menu. The Calendar screen displays.

2. Click on the date that you want to delete an entry from in the month view of the calendar.The View Day screen displays the selected date as seen in figure 2-18.
3. Click on the action link icon to the right of the entry you would like to delete. A menu appears seen in figure 2-18.

Figure 2-18

4. Select the Delete option from the menu. A confirmation screen displays as seen in figure 2-19.

Figure 2-20

5. Click on the OK button. The entry is deleted and the View Day screen displays.

Deleting all entries in the day view including recurring entries

1. Click on the Calendar link on the Course Tools menu. The Calendar screen displays.

2. Click on the date that you want to delete all entries from in the month view of the calendar. The View Day screen displays the selected date.

3. Click on the Delete All button. The Delete All Entries screen displays as seen in figure 2-21.

Figure 2-21

The Delete All Entry screen gives you two different options:

4. Click on the Delete this Occurrence Only button if you would like to just delete this occurrence of the entry. The View Day screen displays.

Or

5. Click on the Delete All button if you would like to delete all occurrences of this entry in your calendar. The View Day screen displays.

Deleting all entries in a day

1. Click on the Calendar link on the Course Tools menu. The Calendar screen displays.

2. Click on the date that you want to delete all entries from in the month view of the calendar.The View Day screen displays.

3. Click on the Delete All button. The Delete All Entries screen displays as seen in figure 2-22.

Figure 2-22

4. Click on the OK button to confirm that you would like to delete all entries for this day. The View Day screen displays with no entries showing for this day because they have all been deleted.